I. BasicExport RepresentationWhat are the required materials?

According to the latest requirements of the General Administration of Customs in 2025, the basic export agency services must prepare:

• Trade contract: Specify trade terms (FOB/CIF, etc.) and payment methods
• Commercial Invoice: Must include HS code and complete product description
• Packing list: Accurate to the size and weight of each packaging unit
• Customs declaration form: The new version of the electronic customs declaration form requires authentication via the Electronic Port.
• transportation documents:Maritime TransportationBill of Lading/Air TransportationOnly the recipient's information needs to be displayed.

II. What additional materials are required for the export of special commodities?

For different product types, the following supplements are required:

• Food category:
  • Export Food Production Enterprise Registration Certificate
  • Health certificate required by the importing country (such as FDA certification in the U.S.)
• : MSDS Safety Data Sheet, Dangerous Goods Transportation Appraisal Report:
  • MSDS Chemical Safety Data Sheet
  • Hazardous Materials Transport Identification Report
• Medical Equipment:
  • CE certification (EU) or 510(k) certification (US)
  • Product Sterilization Validation Report

3. What are the key milestones for material preparation?

It is recommended to prepare according to the following process:

• Contract signing phase(30 days before shipment):
  • Confirm the trade terms and settlement method.
  • ApplicationIt is recommended to verify through the following methods:Preliminary review
• Stocking phase(15 days before shipment):
  • Complete commodity inspection and quarantine
  • Prepare a proforma invoice and packing list.
• Customs Declaration Stage(3 days before shipment):
  • Submit electronic customs declaration
  • Payment of customs duty deposit (if applicable)

IV. How to Avoid Common Mistakes in Material Preparation?

Key Focus Areas for Customs Audits in 2025:

• Information consistency: The invoice amount does not match the contract,L/CPlease translate the following Chinese into English: Must be an exact match
• Certificate validity period: Pay attention to the renewal time for certifications such as FDA/CE.
• HS Code Classification (Key Points)：The shipping mark must include the port of destination and the cargo number.
• Backup files: All materials must retain electronic records for at least 5 years.

5. What qualifications should be considered when selecting an agency company?

Professional export agents should possess:

• AEO certification：Priority for Customs Advanced Certified Enterprises
• Industry Cases: Operational experience with similar product categories
• Emergency Response Capability: Rapid Response Mechanism for Handling Customs Inspection
• : Whether it supports direct connection and declaration with the Electronic Tax Bureau: Supports data interoperability with customer ERP systems

6. What are the new electronic material regulations in 2025?

Special attention should be paid to:

• The certificate of origin has been fully archived on the blockchain.
• The inspection and quarantine certificate will adopt a new version of the electronic seal.
• The ocean bill of lading must be accompanied by an electronic signature.
• The modification of the customs declaration form must be applied for through the Single Window.

VII. Quick Answers to Common Questions

Q: Is it necessary to provide the original materials?
A: Starting from 2025, 90% of customs procedures will accept scanned copies, but original documents such as bills of lading and licenses will still be required.

Q: How to remedy missing materials?
A: Late submission is allowed within 15 days after declaration, but a late fee will be incurred (0.5‰ per day).

Q: How to ensure the safety of electronic materials?
A: It is mandatory to use certified electronic signatures, and the use of an encryption system registered with the General Administration of Customs is recommended.

Q: What items are included in the agency service fees?
A: Generally includes document preparation, customs declaration, and tax payment on behalf, but excludes third-party fees such as inspection and quarantine.