What isExport RepresentationProof? Which enterprises need to apply?

Export agency certificate (Export Agency Certificate) serves as proof in international trade that a company possesses legalimport and exportThe key document for agency qualification. According to the latest revision of the "Regulations on the...foreign tradeThe "Easification Law" stipulates that the following three types of enterprises must register:

• A company that provides comprehensive foreign trade agency services for other enterprises.
• Carry outCross-border E-commerceB2B export business enterprises
• Agency involved in the import and export of specially controlled commodities

2. What materials are required to apply for an export agency certificate?

Based on my 20 years of agency service experience, the 2025 material list mainly includes:

• Basic documents
  • Duplicate of the enterprises business license (must include import/export business scope)
  • Foreign Trade Operator Registration and Record Filing Form
• Qualification certificate
  • Tax payment certificates for the past three years (2022-2024 fiscal years)
  • Customs AEO Certification (if any)
• Special materials
  • Standard Template for Agency Service Agreement
  • Risk Control System Description Document

3. How many steps are there in the online application process?

After the full implementation of electronic approval in 2025, the process will be optimized as follows:

• Step 1: Log in to the International Trade Single Window System
• Step 2: Select the "Agent Qualification Application" module.
• Step 3: Upload the scanned document in PDF format (with a resolution of no less than 300dpi).
• Step 4: Pay the review fee online (digital RMB payment supported)
• Step 5: Track approval progress in real time (average processing time reduced to 5 working days)

IV. What are the common issues during the application process? How to avoid them?

Based on our experience serving Fortune 500 companies, special attention should be paid to:

• Material issues
  • The business license has not been updated to the latest version (electronic business licenses will be uniformly required by 2025).
  • The agency agreement lacks a risk-sharing clause.
• Operational issues
  • The file scan does not comply with the AES256 encryption standard.
  • The option "Electronic Signature Confirmation" is not checked.

5. How long is the certificate valid? How to renew it upon expiration?

New regulations to be implemented from 2025:

• The validity period has been extended from 3 years to 5 years.
• The renewal application must be submitted 90 days in advance.
• Simplified renewal materials, exempting the need to resubmit basic licenses.
• Enhance the requirements for ESG (Environmental, Social, and Governance) assessment reports.

6. How to reissue a lost certificate? How long does it take?

Key Points of the Reissuance Process:

• Immediately submit the "Certificate Loss Declaration" in the system.
• Prepare a reapplication form (to be signed by the legal representative and affixed with an electronic official seal).
• Pay the replacement fee (the standard for 2025 is 200 yuan).
• The expedited channel can complete the reissuance within 3 working days.

7. What items are included in the application fee?

2025 Fee Breakdown:

• Administrative Approval Fee: 500 yuan (national uniform standard)
• Digital Certificate Production Fee: 300 yuan
• Electronic Archives Management Fee: 100 yuan/year
• Optional value-added services:
  • Legal Compliance Review: Starting from 2,000 RMB
  • Customized Risk Management Plan: Starting from 5,000 RMB