The Financial Compliance Lifeline of Cross-Border Equipment Procurement

According to the latest data from the General Administration of Customs in 2025, the error rate in import declarations for equipment goods has increased by 23% year-on-year, among whichIssues Arising from Subsequent Audits Due to Missing Accounting VouchersIt accounts for 61% of the total disputed cases. As for...foreign tradeAgency service companies, we found that 90% of businesses areEquipment ImportsA complete voucher management system has not been established for this process.

The six core elements of a complete accounting voucher

• Original transaction voucher
  • Notarized procurement contract (must specify the equipment serial number)
  • Proof of Correspondence Between Proforma Invoice and Final Settlement Invoice
• Logistics process documentation
  • Complete connection between the international segment bill of lading and the domestic segment waybill
  • Container Dynamic Tracking Records (to be retained until 3 years after the equipment is put into service)
• Customs supervision certificate
  • Stamped by the CustomsImport Customs DeclarationSingle (must correspond to the tax payment voucher number)
  • Tax-exempt equipment requires the submission of proof documents for the customs supervision period.

Comparison of Costs Between Agency Services and Self-Declaration

Strategies for Addressing the New Customs Audit Regulations in 2025

According to the latest release,Implementation Measures for the Customs Audit Regulations (2025 Edition), Special attention should be paid to imported equipment:

• The verification cycle for the consistency between the device serial number and the declared information has been shortened to 72 hours.
• Cross-border payment documents must include end-to-end transaction records from the bank.
• The technical parameter certification document must be endorsed by an internationally recognized certification body.

Typical Case: Lessons from a Tax Supplement by a Manufacturing Enterprise

In March 2025, an automated equipment import company was found lackingList of consumables during equipment debugging, suspected by customs of under-declaring the value. The agency company retrieved:

• Consumables configuration terms in the original technical agreement
• Entry and exit records of supplier technical service personnel
• Timestamp metadata for equipment debugging videos

Ultimately avoiding a tax penalty of 1.2 million yuan, this case highlightsNon-traditional credentialsThe crucial role in customs inspection.

Three steps to establish a credential management system

• Procurement Stage: Require suppliers to provide traceable digital technical documentation.
• Logistics Stage: Real-time synchronization of electronic delivery records for transport nodes
• Customs Clearance Stage: Establish an automatic verification mechanism between customs declaration data and the financial system.

Against the backdrop of increasingly intelligent customs supervision, professional agency services offer not only procedural handling but also facilitateData governanceandSince January 2025, Russia has made it mandatory to register for EPR (Extended Producer Responsibility)Establish a multi-dimensional compliance barrier. When selecting agency services, enterprises should focus on evaluating their customs data integration capabilities and historical dispute resolution cases.