An urgent overtime declaration case

In May 2020, a client encountered a challenging issue: nine multi-directional AC motors, shipped via UPS, arrived at Shanghai Airport but faced customs clearance difficulties due to exceeding the 14-day declaration period. On May 22, the client found online information about a professional with over a decade of airport customs clearance experience.ZhongShen International Trade, a race against time has begun.

Special Challenges in Overtime Declaration

Compared to ordinaryImport Customs DeclarationDifferent, late declarations face several special challenges:

• Internal system restrictions of the courier company: UPS has a special handling process for overdue documents.
• The application materials require stricter standards: additional supporting documents are needed.
• High time pressure: Each day of delay may incur additional storage costs.

Efficient response from a professional team

The expert team at ZhongShen International Trade promptly devised a solution:

1. Breaking the Barrier of Order Switching: Proactively contacted UPS to handle overdue documents and obtained declaration authorization.
2. Accurate document preparation: Assist clients in organizing a complete set of documents, including trade contracts, proforma invoices, packing lists, etc.
3. Special Proof ProcessingIn response to the characteristics of the motor product, the "Declaration of Non-Catalog Products for CCC" and the "Energy Efficiency Non-Catalog Certificate" have been prepared.

The Customs Clearance Journey of the Critical Three Days

The entire customs clearance process demonstrated the efficiency of a professional team:

Key Professional Considerations for Motor Importation

Through this case, we have summarized several key considerations for importing motor products:

• 3CAuthentication issue: It is necessary to confirm whether the product falls within the CCC catalog, and provide an exemption certificate if required.
• Energy efficiency labeling requirements: China has strict energy efficiency standards for electric motors, which need to be confirmed in advance.
• Packaging specifications: When using natural wooden pallets, an IPPC mark must be present; otherwise, the shipment may face rejection.

Practical Suggestions for Late Submission Declarations

To avoid or address late declaration situations, we recommend importers:

1. Understand the special requirements for importing various products in advance.
2. Establish long-term cooperative relationships with professional customs declaration agents.
3. Prepare a complete set of trade documents, including contracts, invoices, packing lists, etc.
4. For time-sensitive goods, consider the possibility of advance declaration.

The Professional Value of ZhongShen International Trade

This case fully demonstrates the value of professional customs brokerage services:

• Experience advantage: Over a decade of experience in airport customs declaration, proficient in handling various special circumstances.
• Resource Network: Maintain good cooperative relationships with all parties involved, such as customs and courier companies.
• Emergency Response Capability: Capable of promptly responding to urgent customer needs and providing solutions.

Import ClearanceFuture trends

With the changes in the international trade environment, import customs clearance is exhibiting several development trends:

• Increased digitization: More processes are transitioned to online operations.
• Compliance requirements are becoming stricter: Product certifications, energy efficiency standards, and other requirements are continuously increasing.
• Specialization of labor: Companies are more inclined to outsource complex customs clearance tasks to professional agents.

This case of overdue declaration for the motor not only demonstrates a solution to a specific issue but also highlights the crucial role of professional customs brokers in today's complex trade environment. With extensive experience and a professional team, ZhongShen International Trade successfully helped the client navigate the crisis, while also providing a reference solution for similar situations.